DeVry Metro D.C. Registrar

Registrar Policies

Academic Appeals
Attendance
Add/drop
Address Changes
Course Withdrawals
Developmental Courses
High School Transcripts
International Credit Evaluation
Potential Graduates
Privacy Rights and Access to Educational Records
Program Changes
Resumes
Semester Withdrawals
Transfers
Transfer Credit Evaluation

ACADEMIC APPEALS
All students who have been academically dismissed must submit an appeal to their program chair. The appeal must include:

an explanation of the circumstances that led to the dismissal
a plan that includes the steps the student will take to return to good standing

Students whose appeals have been denied by their program chair may submit a separate appeal to their program dean.

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ATTENDANCE
All students must swipe their ID cards everyday their classes or labs are in session in order to receive credit for attendance.

NOTE:

Five consecutive absences from a class or lab may result in a course dismissal.
Five consecutive absences from all classes will lead to a dismissal from school.

Students will receive a written warning by mail of their potential dismissal. Failure to respond will lead to dismissal. All course and attendance dismissal appeal forms can be submitted to the Academic Records Coordinator in the Academic Office. All appeals must be approved by the program dean. Lost or broken ID cards can be replaced in Student Services.

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ADD/DROP
Students may add classes to their schedule up until the Saturday of Week 1. All classes to be added must have approval from a program dean, advisor or chair. Classes can be dropped up until the Saturday of Week 2. Any class that has been dropped will not appear on a student transcript.

All transactions that change a student's status from PT=>FT or FT=>PT, must be approved by Financial Aid. Students who withdraw from courses anytime after the add/drop period will be billed the entire tuition cost of the course.

ADDRESS CHANGES
Address changes can now be made online using OSS. Each time a student logs into their account, s/he will be prompted to update their personal information or verify that it has not changed. Address changes may be made at that time.

COURSE WITHDRAWALS
Beginning Week 3, students may withdraw from (not drop) standard courses. The withdrawal period for standard courses ends the Saturday of Week 11. Accelerated students may withdraw from (not drop) a course up until the Saturday before final exams. Tuition is charged for all withdrawals, and a "W" is noted on the student transcript, indicating that the course has been attempted.

DEVELOPMENTAL COURSES
Students enrolled in a developmental class who do not successfully complete the course on the first attempt will be placed on academic probation (provided the student is not dismissed under another provision of academic policy). This includes withdrawing or failing a developmental class. If a developmental class is retaken and not passed, the student is dismissed.

HIGH SCHOOL TRANSCRIPTS
All students attending DeVry University must provide proof of graduation from high school or its equivalent (such as GED). An official high school transcript indicating successful completion (with the graduation date) satisfies the requirement. A photocopy of an original transcript of diploma (called proof of grad, or POG), copied in Academics, will permit the student to register for first semester classes.

Failure to submit proof of grad (POG) prior to the end of week 1 of a student's first semester will result in dismissal.
Failure to submit an official transcript prior to registration for the subsequent semester will result in dismissal.

Students who have received a degree from a previous college may submit a copy of their official college transcript to fulfill the requirement.

INTERNATIONAL CREDIT EVALUATION
Students who have college or university credits earned from a school not in the U.S. will need to have their transcripts evaluated by an external evaluation service. The evaluation report and transcript should be sent to the Office of the Registrar directly from the evaluation service. Students who have international transcripts may contact any of the following services:

American Association of Collegiate Registrars and Admissions Officers (AACRAO)
World Education Services
Global Services Associates
2554 Lincoln Boulevard, #445, Marina Del Ray, CA 90291-5082
Phone/fax: 310/828-5709
Email: global@iccas.com

POTENTIAL GRADUATES
All students who are in their final semester must submit a graduation application by the beginning of Week 3. The graduation application can be found on the Registrar's page of the DeVry Crystal City website and is submitted online.

PRIVACY RIGHTS AND ACCESS TO EDUCATIONAL RECORDS
DeVry University respects the rights and privacy of its students and acknowledges the responsibility to maintain confidentiality of personal identifiable information. The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that allows students to review certain documents of their educational records maintained by DeVry. This law also provides that the institution will maintain the confidentiality of the students' records. DeVry Inc. reserves the right to revise this policy in accordance with the law at any time.

PROGRAM CHANGES
All program changes must be approved by the program dean or chair. Students must be in good academic standing, and meet the entrance requirements of the new program to be approved. Program changes are only entered into the OSS system at the end of each semester, after grades are posted.

RESUMES
All students interested in resuming their studies must contact the Student Service's Office. All balances must be satisfied in order to be able to return, and you must be in good academic standing. Students should make their intention to resume known eight weeks before the start of the semester in which they are planning to return.

SEMESTER WITHDRAWALS
Any student wishing to withdraw from school (all classes) during the semester must pick up a withdrawal form at the Academic desk, obtain all signatures required, and submit it to the Registrar's Office. Students will be billed tuition up until to their last day of attendance. Any student not planning to return after the end of a semester should submit a semester withdrawal. Students who are withdrawing, but intend to return to school, should indicate this fact on their withdrawal paperwork.

TRANSFERS
Students interested in transferring to another DeVry location must fill out a Transfer Request form by week 10 of the semester with the Transfer Coordinator in the Academic Office. All balances must be satisfied to be eligible for a transfer. Students who have been dismissed will not be permitted to transfer until the school from which they're transferring has approved their appeal.

TRANSFER CREDIT EVALUATION
All transfer credit evaluations are completed by the Registrar's Office, with the exception of BSTM program evaluations, which are completed at the University Assessment Center, in Chicago, IL.

Students must submit an official transcript from their previous college for evaluation. No credit is posted in the OSS system without receipt of an official transcript from the issuing school. All evaluations will then be completed by the Registrar's Office with recommendations from program deans and chairs as required.

DeVry does not award academic credit for life experience. DeVry will award transfer credit only for courses equivalent to those offered by DeVry. To receive transfer credit, the course must be:

From an accredited school
A grade of "C" or better (audit and P/F classes are not accepted)
A 100 level course or above (no developmental classes)
Completed recently, within a set number of years (for computer and technology courses)

It is the responsibility of the student to contact the institution (s) where credit was earned and request that official transcripts be sent directly to the Office of the registrar at Crystal City.